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Page link printed 09/25/2017


Registration
As a matriculated student, you must register online, unless you have holds on your account preventing registration or you are registering after the registration deadline; in either of these instances, contact the Warner School Registrar for assistance.

INSTRUCTIONS

You should read through the Online Registration Instructions (pdf) (doc) at least once the first time you register; it will save you time and frustration in the long run.

ACADEMIC/REGISTRATION CALENDAR

Warner maintains an Academic/Registration Calendar, which contains all important dates for the current and upcoming terms.

AUDITING A CLASS

Warner allows students to audit most classes, but you should be aware of the following:

  • If you are auditing a class, you can expect to:
    • Be an observer only in class;
    • Receive no individualized instructor time;
    • Occasionally contribute to (if desired), but not monopolize, class discussions;
    • Complete no assignments (or if you choose to complete assignments, have assignments uncorrected and ungraded);
    • Receive no grade at the end of class.
       
  • If you wish to audit a class you must have the instructor’s written permission (e-mail is acceptable).
     
  • Warner prohibits auditing one credit hour classes because seating in such classes is usually at a premium.*
     
  • Auditing a class does not fulfill the requirements for Continuous Enrollment.
     
  • You cannot audit a required class on your Program of Study and then request that you be allowed to skip taking the class.
     
  • If, after a few class sessions, you decide that you want to switch from an audit to a credit status, you must contact the Warner School Registrar.
     
  • Most employers contributing tuition assistance will not cover the cost of an audited class; you should check with your employer’s Benefits or Human Resource Office before registering for an audit.

* One exception to this practice is if you are utilizing the bundling course, ED 533 Research Strategies Series; in this case you must 1) register for each individual one-hour course as an audit, 2) register for ED 533 for credit; and 3) contact the Warner School Registrar to waive the audit fee(s)

CONFIRMATION OF REGISTRATION

Online registration is completed through a direct access system, and you are registering in the same database as the Warner Registrar uses.  If you receive the message that your class(es) has(have) been added, you can believe it.  After your first-time registration, Warner does not provide registration confirmation for matriculated students, other than in response to an e-mail sent to the Warner School Registrar.

COURSE CAPS (Limits on Course Capacity)


  • Warner School caps course enrollment at 25 students, unless otherwise noted on the Schedule. We believe better teaching and vital learning occurs when classes are smaller. You have more opportunity to interact with professors and to network with other students in a smaller class setting.
     
  • In certain popular classes or classes required for multiple degree programs, Warner may elect to reserve the last five (5) spots for newly admitted students who have not had the opportunity to register sooner; if you wish to register for these classes you may contact the Warner Registrar to be placed on a waiting list.

COURSE SCHEDULE INFORMATION

  • Current course schedules can be found in Programs and Courses.
     
  • CHANGES: The Schedule changes often before a term opens; in particular, room assignments change. You should bookmark the site and check back just before going to your first class.
     
  • “GUARANTEES”: Understand that until the term actually begins, information on the Course Schedule is, by necessity, tentative. On occasion we have to cancel a class that we were planning to offer in a given term. We will attempt not to let this happen after registration opens for that particular term, but if that should happen, we will contact any students already registered for the course.
     
  • RESTRICTIONS or PREREQUISITES: These are noted in red in the NOTES column on the Course Schedule and are not just suggestions. If you do not have the prerequisite(s) and have not received written permission (an e-mail will suffice) from either the instructor or the Department Chair to take the class, you cannot register for it.
     
  • QUESTIONS OR ERRORS:  Contact Student Services Administrator or the Student Services Secretary.

COURSE DESCRIPTIONS AND INFORMATION

Warner's website offers a list of brief course descriptions and information on courses you may find helpful.

DATES OF REGISTRATION

  • Check the Academic/Registration Calendar for registration start- and end-dates; the Warner School Registrar will also e-mail students approximately a week before registration opens and again a week before it closes, as a reminder.
     
  • In general, registration for matriculated students opens two months before the term begins and closes two weeks after the term starts. Non-matriculated registration opens three to four weeks after matriculated student registration opens.

DEADLINE FOR REGISTERING

The deadline for online registration is two weeks from the first day of classes in fall and spring and one week from the first day of summer session A in the summer (note that the registration deadline for both summer A and B is one week from the first day of class in summer A; registration will not reopen before summer session B). We enforce course caps, and students cannot attend class unregistered.

  • PROMPT REGISTRATION: Your focus should be not on the deadline but on early registration because it allows:
    • You more choices of classes and a better assurance that you will get into the course(s) you choose to take.
    • The Warner School more options should a class reach capacity early in the registration period.
    • We can possibly 1) open a second section of the course; 2) hire a teaching assistant so the instructor can accept more students; or 3) suggest alternative courses that would fulfill your requirement.
       
  • LATE REGISTRATION:
    • If you fail to register for something by the time online registration closes (two weeks from the start date for fall and spring terms), you will face a late fee. No late fee is charged in summer.
    • If you are registering after online registration closes, you must contact the Warner School Registrar to receive the hard-copy forms you must complete.
    • Should you have holds on your account preventing registration online, contact the Warner School Registrar well before the deadline to request hard-copy forms; that way, you can submit your registration by the deadline and avoid the late fee.

DROPPING AND ADDING COURSES

Discontinuing attendance (or starting to attend) a class does not constitute dropping the class (or adding it); you must either drop or add the class online or, after online registration closes, you may send the completed Drop/Add Form (please be sure all shaded fields are filled in) via e-mail to the Warner School Registrar for processing. The date the Registrar receives your form will be the date upon which the drop or add will be effective.

  • Warner has a liberal Drop/Add Policy; we allow students to drop a class with full refund after attending up to two class periods (or in cases of one credit hour classes, you can attend one class period).
     
  • Dropping a class after online registration closes is a simple process using the Drop/Add Form, but be aware that if you drop after the second class period (or after the first class period for one credit hour classes), you will not receive a full refund, and if you have submitted a Tuition Benefit Waiver to pay for the class, whatever amount is not refunded will be your responsibility to pay. (For a detailed breakdown of refunds, see the “Tuition, Fee & Refund Schedule.”)
     
  • If you wish to add a course after online registration closes, you may contact the instructor for written permission (an e-mail is fine) to register for the class belatedly and then send the completed Drop/Add Form on Warner’s website (please be sure all shaded fields are filled in) via e-mail to the Warner School Registrar for processing. You should also forward the instructor permission.

EARLY REGISTRATION PERIOD

Matriculated students have a three- to four-week early registration period when you may register online without competition from non-matriculated students.  PLEASE NOTE:  except for newly admitted students who were not yet admitted when registration opened, after this early registration period no preference will be given to matriculated over non-matriculated students; if a non-matriculated student registers for the last spot in a class and you need to take the class, we will not force the non-matriculated student to drop.  We urge you to register as quickly as possible for this reason.

HOLDS ON ACCOUNTS

COMMON HOLDS and Ramifications:

  • B = Bursar’s hold, indicating a past due balance*† ∗ You should contact the Bursar’s Office for details: 585.275.3931.
  • H = Financial Aid hold, indicating (usually) that you didn’t complete a loan exit interview*† ∗ You should contact the Financial Aid Office for details: 585.275.3226.
  • Q = Payment Agreement hold, indicating no current Payment Agreement is on file*† ∗ You must complete the Online Payment Agreement, if you have not already done so.
  • S = Special hold placed by Bursar’s Office*† (could be due to incorrect address on file, collections issues, etc.) ∗ You should contact the Bursar’s Office for details: 585.275.3931.
  • Y = Less than $25 outstanding† ∗ You should contact the Bursar’s Office for details: 585.275.3931.
  • Z = Parking violation hold† ∗ You should contact River Campus Parking Office for details: 585.275.3983.
  • 9 = Online Registration hold—harmless! (It simply forces you through the address screen to verify correct contact information the first time you register online)

* holds preventing registration
† holds preventing receipt of transcripts or diplomas

INSTRUCTOR PERMISSION CODES (IPC'S)

Some courses require IPC’s before a student can register for them online. On the Course Schedule, all courses requiring an IPC are designated with a red “H” or an “I” in the Notes column. In instances where an “H” appears in the Notes column, the Warner School Registrar or Student Services Assistant will provide you the codes to register. When an “I” appears in the Notes column, you must contact the instructor directly for permission.

  • Why require an IPC?
    • In some cases it is because the course has multiple prerequisites or restrictions we must make sure you have met.
    • In other cases, the class is restricted to a certain student population such as those admitted to an accelerated EdD program.
    • In still other instances, the professor needs to screen students who take the class.
      • Sometimes a class is at capacity, so an IPC is required to override the course cap. In this instance, when you go to register for the course, it will appear highlighted in a very pale yellow. ∗
        PLEASE NOTE: If a class is closed, please do not contact the instructor for permission to take the class. Instead, contact the Warner School Registrar; the registrar cannot provide you the code because the class cannot handle extra students, you will be placed on a waiting list and will be notified immediately should someone else drop the class.
         
  • In no instance does your advisor ever provide you with the IPC (unless, of course, your advisor happens to be an instructor of a course designated with an “I”).
    • Contacting either an advisor or instructor will not guarantee you a spot in a closed class; we admit students in the order they appear on the waiting list.
    • If the Registrar has a number of students on the waiting list, the Dean may be able to open a second section of the class or hire a Teaching Assistant so that the instructor can open the class to more students, but if you don’t contact the Registrar, she will have no way of knowing you need to take the class.

PROBLEMS WITH REGISTRATION

The Warner School Registrar or Student Services Assistant is committed to helping you, so please contact them, if you encounter problems with registration.  The Registrar usually responds to e-mails even on weekends, holidays and vacations.