Warner School of Education at the University of Rochester logo in the print header
Page link printed 09/23/2017


Registration
As a non-matriculated student, you cannot utilize online registration, so you must use the hard-copy forms available on Warner’s website.

ACADEMIC/REGISTRATION CALENDAR

Warner maintains an Academic/Registration Calendar, which contains all important dates for the current and upcoming terms.

ACCEPTABLE CLASSES FOR NON-MATRICULATED STUDENTS

Admissions prepares a list of courses non-matriculated students may register for each term. You can access that list through the Admissions page or go directly to the list.
 
Any questions regarding what classes would be the best choice(s) for you to take should be directed to Admissions at admissions@warner.rochester.edu. You can also request admission information using the inquiry form.

AUDITING A CLASS

Warner allows students to audit most classes, except the one- (1-) hour classes, but you should be aware of the following:

  • If you are auditing a class, you can expect to:
    • Be an observer only in class;
    • Receive no individualized instructor time;
    • Occasionally contribute to (if desired), but not monopolize, class discussions;
    • Complete no assignments (or if you choose to complete assignments, have assignments uncorrected and ungraded);
    • Receive no grade at the end of class.
       
  • If you wish to audit a class you must have the instructor’s written permission (e-mail is acceptable).
     
  • Warner prohibits auditing one- (1-) credit hour classes because seating in such classes is usually at a premium.*
     
  • Auditing a class does not fulfill the requirements for Continuous Enrollment.
     
  • You cannot audit a required class on your Program of Study and then request that you be allowed to skip taking the class.
     
  • If, after a few class sessions, you decide that you want to switch from an audit to a credit status, you must simply contact the Warner School Registrar.
     
  • Most employers contributing tuition assistance will not cover the cost of an audited class; you should check with your employer’s Benefits or Human Resource Office before registering for an audit.

* One exception to this practice is if you are utilizing the bundling course, ED 533 Research Strategies Series; in this case you must 1) register for each individual one credit hour course as an audit, 2) register for ED 533 for credit; and 3)contact the Warner School Registrar to waive the audit fee(s)

CLOSED COURSES

Some classes reach capacity very quickly; if you notice that a class you wanted to take is closed, contact the Warner School Registrar to be placed on a waiting list.  She will notify you immediately should someone else drop the class.

  • PLEASE do not contact the instructor to beg permission to take the class.
    • Contacting the instructor will not guarantee you a spot in a closed class; we admit students in the order they appear on the waiting list.
  • If the Registrar has a number of students on the waiting list, the Dean may be able to open a second section of the class or hire a Teaching Assistant so that the instructor can open the class to more students, but if you don’t contact the Registrar, she will have no way of knowing you need or want to take the class.

CONFIRMATION OF REGISTRATION

Once the Warner School Registrar has received your paperwork and processed your registration, she will send you an e-mail confirming your registration. Should you not receive confirmation within a week of submitting your registration paperwork, feel free to e-mail the Warner School Registrar; she will check to see that she has received your registration forms. Rest assured, if a class should be at capacity or if there is some other reason you cannot enroll in the class(es) you chose, the Registrar will notify you immediately via e-mail upon receipt of your registration forms.

COURSE CAPS (Limits on Course Capacity)

  • Warner School caps course enrollment at 25 students, unless otherwise noted on the Schedule. We believe better teaching and vital learning occurs when classes are smaller. You have more opportunity to interact with professors and to network with other students in a smaller class setting.
     
  • In certain popular classes or classes required for multiple degree programs, Warner may elect to reserve the last five (5) spots for newly admitted students who have not had the opportunity to register sooner; if you wish to register for these classes you may contact the Warner Registrar to be placed on a waiting list.

COURSE SCHEDULES

  • CHANGES: The Schedule changes often before a term opens; in particular, room assignments change. You should bookmark the site and check back just before going to your first class.
     
  • “GUARANTEES”: Understand that until the term actually begins, information on the Course Schedule is, by necessity, tentative. We do everything in our power to see that what is listed is accurate, but on occasion, we have to cancel a class that we were planning to offer in a given term. We will attempt not to let this happen after registration opens for that particular term, but if that should happen, we will contact any students already registered for the course.
     
  • RESTRICTIONS or PREREQUISITES: These are noted in red in the NOTES column on the Course Schedule and are not just suggestions. If you do not have the prerequisite(s) and have not received written permission (an e-mail will suffice) from either the instructor or the Department Chair to take the class, you cannot register for it.
     
  • QUESTIONS OR ERRORS:  Contact Student Services Administrator or Assistant.

COURSE DESCRIPTIONS AND INFORMATION

Warner's website offers a list of brief course descriptions and information on courses you may find helpful.

DATES OF REGISTRATION

  • Check the Academic/Registration Calendar for registration start- and end-dates; the Warner School Registrar will also e-mail students approximately a week before registration opens and again a week before it closes, just as a reminder.
     
  • In general, registration for matriculated students opens two months before the term begins and closes two weeks after the term starts. Non-matriculated registration opens three to four weeks after matriculated student registration opens.

DEADLINE FOR REGISTERING

While Non-Matriculated Students do not pay late fees, and there is no stated deadline by which you must register, Warner strongly encourages you to register early so you have the widest selection of courses.  We also appreciate early registration so instructors know how many books and materials to order for the class.

  • PROMPT REGISTRATION: Your focus should be not on the deadline but on early registration for two main reasons: it allows:
    • You more choices of classes and a better assurance that you will get into the course(s) you choose to take.
    • The Warner School options should a class reach capacity early in the registration period: we can possibly 1) open a second section of the course; 2) hire a teaching assistant so the instructor can accept more students; or 3) suggest alternative courses that would fulfill your requirement.
       
  • LATE REGISTRATION:
    • In general, we expect all registration (including dropping and adding courses) to be complete by the end of the second week of classes in fall and spring or the end of the first week of classes in the summer.

DROPPING AND ADDING COURSES

Discontinuing attendance (or starting to attend) a class does not constitute dropping the class (or adding it); you must either drop or add the class online or, after online registration closes, you may send the completed Drop/Add Form on Warner’s website (please be sure all shaded fields are filled in) via e-mail to the Warner School Registrar for processing. The date the Registrar receives your form will be the date upon which the drop or add will be effective.

  • Warner has a liberal Drop/Add Policy; we allow students to drop a class with full refund after attending up to two class periods (or in cases of one-hour classes, you can attend one class period).
     
  • Dropping a class after online registration closes is a simple process using the Drop/Add Form, but be aware that if you drop after the second class period (or after the first class period for one-hour classes), you will not receive a full refund, and if you have submitted a Tuition Benefit Waiver to pay for the class, whatever amount is not refunded will be your responsibility to pay. (For a detailed breakdown of refunds, see the “Tuition, Fee & Refund Schedule” under the “Financial” section above.)
     
  • You may add a course (with instructor permission) after the second class period by using the Drop/Add Form.

FORMS FOR REGISTRATION

Since non-matriculated students cannot utilize online registration because we currently have no way to prepay online, you must utilize hard-copy registration forms.  Most non-matriculated students can find links to the three forms they must complete in the Forms section on this website.  Some school districts require different forms, and in these cases, the Warner Registrar will attach these forms to the e-mail containing registration instructions each term.

  • PLEASE NOTE: Warner cannot accept faxed, photocopied, scanned or e-mailed forms; the Bursar’s Office requires live signatures on the forms we supply them. Submitting faxed forms only slows the registration process.
  • Should you need to drop or add a course after your initial registration, you may use the Drop/Add Form; this form cannot be used for the initial registration.  You should type right into this form, save it on your computer and attach it to an e-mail back to the Warner School Registrar.

HOLDS ON ACCOUNTS

COMMON HOLDS and Ramifications:

  • B = Bursar’s hold, indicating a past due balance*† ∗ You should contact the Bursar’s Office for details: 585.275.3931.
  • H = Financial Aid hold, indicating (usually) that you didn’t complete a loan exit interview*† ∗ You should contact the Financial Aid Office for details: 585.275.3226.
  • Q = Payment Agreement hold, indicating no current Payment Agreement is on file*† ∗ You must complete the Online Payment Agreement, if you have not already done so.
  • S = Special hold placed by Bursar’s Office*† (could be due to incorrect address on file, collections issues, etc.) ∗ You should contact the Bursar’s Office for details: 585.275.3931.
  • Y = Less than $25 outstanding† ∗ You should contact the Bursar’s Office for details: 585.275.3931.
  • Z = Parking violation hold† ∗ You should contact River Campus Parking Office for details: 585.275.3983.
  • 9 = Online Registration hold—harmless! (It simply forces you through the address screen to verify correct contact information the first time you register online)

* holds preventing registration
† holds preventing receipt of transcripts or diplomas

INSTRUCTOR PERMISSION CODES (IPC'S)

Some courses require IPC’s before a student can register for them online. On the Course Schedule, all courses requiring an IPC are designated with a red “H” or an “I” in the Notes column. In instances where an “H” appears in the Notes column, the Warner School Registrar or Student Services Assistant will provide you the codes to register. When an “I” appears in the Notes column, you must contact the instructor directly for permission.

  • Why require an IPC?
    • In some cases it is because the course has multiple prerequisites or restrictions we must make sure you have met.
    • In other cases, the class is restricted to a certain student population (like those admitted to an accelerated EdD program, for instance).
    • In still other instances, the professor needs to screen students who take the class.
      • Sometimes a class is at capacity, so an IPC is required to override the course cap. In this instance, when you go to register for the course, it will appear highlighted in a very pale yellow. ∗
        PLEASE NOTE: If a class is closed, please do not contact the instructor to beg permission to take the class. Instead, contact the Warner School Registrar; if she cannot provide you the code because the class cannot handle extra students, she will place you on a waiting list and notify you immediately should someone else drop the class.
         
  • In no instance does your advisor ever provide you with the IPC (unless, of course, your advisor happens to be an instructor of a course designated with an “I”).
    • Contacting either an advisor or instructor will not guarantee you a spot in a closed class; we admit students in the order they appear on the waiting list.
    • If the Registrar has a number of students on the waiting list, the Dean may be able to open a second section of the class or hire a Teaching Assistant so that the instructor can open the class to more students, but if you don’t contact the Registrar, she will have no way of knowing you need to take the class.

INSTRUCTIONS

The Warner Registrar sends a lengthy and detailed e-mail that includes all instructions for registering.  Warner appreciates your reading through this e-mail to save yourself and the Registrar valuable time. 

PROBLEMS WITH REGISTRATION

The Warner School Registrar or Student Services Assistant is committed to helping you, so please contact them, if you encounter problems with registration.  The Registrar usually responds to e-mails even on weekends, holidays and vacations.